Below you will find a write-up about some of the most significant enhancements.
System Five has improved how inventory backorders are tracked and reported to make your data cleaner and more actionable.
RMAs (Return Merchandise Authorizations) Are No Longer Counted as Back Orders:
Items being returned (RMAs) will no longer be flagged as back orders. This prevents old or irrelevant returns from cluttering your backorder reports and stock integrity checks.
Old Back Orders on Completed Invoices Are Ignored:
Back orders linked to invoices that were completed before your company’s “minimum book month” are now excluded. These invoices are closed and cannot be filled, so they won’t show up in required orders reports or inventory checks anymore.
Previously, outdated backorders—sometimes tied to RMAs or very old invoices—would still appear in reports, making it harder to see what actually needs to be ordered or filled. This enhancement ensures that only valid, fillable backorders are shown, saving staff time and improving accuracy.
System Five has improved how it alerts users to unbalanced transactions, making it easier to identify and resolve issues without interrupting your workflow.
Instead of opening a full report, non-supervisor users will now receive a Windows notification when unbalanced transactions are detected. This keeps the interface clean and avoids unnecessary pop-ups.
Click to View Report
If System Five is running, clicking the notification will open the full Unbalanced Transaction Report, allowing users to review and take action.
User-Specific Reporting
Non-supervisors will now see only their own transactions in the report—rather than all transactions from their station. This ensures privacy and relevance.
Supervisors Still See Everything
Supervisor-level users will continue to see all unbalanced transactions across the system, giving them full visibility for troubleshooting and oversight.
This update streamlines the experience for everyday users while preserving full control for supervisors. It reduces clutter, improves focus, and ensures that users only see what’s relevant to them.
System Five has introduced several important updates to improve accuracy and control when managing work order invoices and supplier bills when floor planned.
Work order invoices may appear as payable, but they cannot be paid if the serialized items are still in stock. This prevents premature payments and ensures that only completed transactions are processed.
Bills now require a match between:
Supplier
Payee
Financed By
This ensures that bills are correctly linked to the right entities and prevents errors caused by mismatched records.
🔍 Note: Bills linked to a Purchase Order (PO) are not automatically searched during this validation. Manual review may be needed.
Bills that include serialized items can no longer be deleted. This protects inventory integrity and prevents accidental loss of tracking for serialized stock.
The system now correctly reports the number of cheques created. Previously, the “Cheques Created” message could be misleading if no cheques were actually generated.
These updates help:
System Five now gives users more flexibility when managing customer shipping details on invoices.
You can now customize the Ship-To customer grid on invoices to include:
This enhancement allows users to view and manage shipping addresses more efficiently—especially helpful for businesses that ship to multiple locations or need to verify address details during invoicing.
By customizing the grid, users can:
System Five now offers a more intuitive and flexible way to enter rental dates and times, giving users two distinct options to suit their workflow preferences.
You can now choose between:
Take a look at all of the fixes and enhancements visit our Release Notes Page at
windwardsoftware.com/release-notes
If you'd like a customization for your business please consider
Requesting A Product Enhancement
Windward has a new updater for customers on version 7. Schedule an appointment to get the newest version with easy updates enabled https://www.windwardsoftware.com/bookings
Customers are required to be on an active Windward Maintenance Contract or a Windward System Five on Cloud subscriber to install or receive product updates. The Windward Maintenance Contract is a standard annual business expense for all Windward System Five users. Windward Software is in business to support your business, and this plan allows us to bring value to you when you need us most.
Find out more on the Windward Maintenance Contract site.